How do I access my list of contacts in Google Apps?

In your Google Apps Mail window, click Contacts on the left. Or, from your top menu, select More, then Contacts.

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Will I be able to find addresses of contacts when I'm composing an email message or inviting people to a meeting?

Yes, you can access Google Apps contacts picker, which includes the email addresses of all employees in Google Apps. Access the contacts picker when composing an email message: Click the To: link.

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Can I see the members of a mailing list in our company directory in Google Apps?

No, you can't view the members of a mailing list that was added to Google Apps.

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Adding Contacts 

Is there a way to automatically add new contacts based on people with whom I've corresponded?

Yes. Whenever you send an email message to someone, the Google Apps contacts manager adds that person's email address to your Most Contacted list. You can then select the addresses you want to add to your personal contacts, as follows: On the left of your Mail window, click Contacts, and then click Most Contacted. Select the addresses you want to add, and then click Move to Contacts.

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Can I add a contact or contact group that's in the university's contacts list to my personal contacts?

Yes, if you've already sent email to the contact or group, you can quickly add it to your personal contacts:
  1. Open your Contacts list, and in the Search contacts field, start entering the contact's name or email address.
  2. When the contact appears, select it, and then click Move to My Contacts (above the contact's details on the right).
If you haven't yet sent email to a contact or group, you'll need to create a new contact and manually enter all the contact's information, including the email address.

Note: After you add a university contact to your personal contacts, you can add additional information to the contact's details. This information appears only in your personal contacts, not in the university contacts.

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Creating Contact Groups

Can I create my own mailing lists in Google Apps?

Yes, you can create "contact groups" by accessing your Google Apps contacts picker, and then creating a new contact group. Your contact group then appears in your personal contacts manager in Google Apps. To access the contacts picker:
  • When composing an email message: Click the To: link.
  • When creating a meeting invitation: In the event details window, click Choose from contacts under Add Guests.

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If I create a contact group, can I delete members?

Yes, you can edit a contact group to add or remove members at any time.

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Desktop Address Book Applications

Mac OSX Address Book Application

  1. Launch Address Book
  2. Go to Preferences
  3. Under the Accounts page, enable Synchronize with Google
  4. Select Agree
  5. A pull-down window appears asking for the Google account name and password
  6. Enter your full email address
  7. Enter your password

Once this is done, close the Preferences. On the OS X menu bar, there should be an icon to sync (the dual arrows in a circle). Click this and select Sync Now. If this icon isn’t present on the menu bar, launch iSync and in its Preferences, enable showing its status in the menu bar.